Every listing already has a buyer. RealtOS finds them.
RealtOS is the CRM built for how real estate actually sells. The moment you list a property, it surfaces the buyers in your book who fit, keeps your listing agreements from lapsing, and hands each agent a short, ranked list of what moves a deal today.
No card to try it. Set up in a day. Your data stays yours.
4-bd colonial, Maple Heights
REF-MH-2048$624,000 · listed today
3 buyers match this listing
found just now- FA94%
The Hartley family
$620k · 4 bd · top school district
- NG88%
C. Nguyen
Investor · cap rate > 6% · downtown
- SA72%
Priya & Sam
First-time · $560 to 620k · wants a yard
Most agency software is a shared address book with a nicer login.
The actual deal-making lives in your agents' heads, on sticky notes, and in a spreadsheet nobody fully trusts. The buyer who wanted exactly this home is three screens deep in a list no one opens.
RealtOS is built the other way round. It does the connecting a database can't: listing to buyer, agreement to deadline, today to the three things that matter. You stop remembering, and start closing.
Sound familiar?
These are the leaks every agency knows, and the ones a generic CRM or a spreadsheet was never built to catch. RealtOS is designed around closing each one.
Leads go cold over the weekend
An inquiry comes in Friday, gets a reply Tuesday, and has already booked with a faster agent. Nobody was watching the quiet ones.
Listings lapse without warning
An agreement expires on a date in someone's head, and the seller signs with the competitor down the street.
The buyer was already yours
You list a home and push it to the portals, when three registered buyers in your own book wanted exactly it.
Sellers hear nothing after showings
Viewings happen, feedback never gets logged, and the seller churns because they feel ignored.
The CRM is always half-empty
Agents won't do data entry for a tool that gives nothing back, so the data is stale and the manager stops trusting it.
Monday's numbers take all weekend
Pipeline, fees and commissions get rebuilt by hand in a spreadsheet only one person understands.
Every agent opens to a list, not a blank screen.
A normal CRM waits to be filled in. RealtOS works the other way: it watches for the lead no one called back, the showing with no feedback, the listing shown ten times with no offer, and hands each agent a short, ranked list every morning.
- Priorities worked out per agent
- No data entry before it's useful
- Thresholds you control
Good morning, Camille.
Here's what needs your attention today. You have 8 items that need a look.
- UrgentOpen
Call back a new lead
No contact in 2 days · from Zillow
- HighOpen
Renew a listing agreement
MND-2026-014 · expires in 11 days
- HighOpen
Log a showing outcome
Showing done, no feedback yet
- MediumOpen
Revisit the asking price
7 showings, no offer
The follow-up that wins the deal, before anyone forgets it.
Deals die from silence, not rejection. RealtOS flags the lead going cold, the agreement about to lapse, the deal that has stalled, and routes each one to the agent who can save it. The work chases the agent, not the other way round.
- Built in, no workflow building
- Routed by ownership
- Rules you can tune
The buyer for your new listing is already in your book.
Add a property and RealtOS scores every active buyer against it on budget, area, size and must-haves, then ranks them. Register a buyer and it does the reverse across your stock. One click proposes to everyone who fits, and the whole thread is logged.
- Scored both directions
- Propose to all matches at once
- Impossible in a generic CRM
4-bd colonial, Maple Heights
REF-MH-2048$624,000 · listed today
3 buyers match this listing
found just now- FA94%
The Hartley family
$620k · 4 bd · top school district
- NG88%
C. Nguyen
Investor · cap rate > 6% · downtown
- SA72%
Priya & Sam
First-time · $560 to 620k · wants a yard
- expires in 11 days
Colonial, Highland Park
MND-2026-014 · Exclusive
- 47 days left
2-bd condo, Riverside
MND-2026-021 · Open
- 89 days left
Retail unit, Midtown
MND-2026-009 · Exclusive
A lapsed listing agreement is inventory you handed to a competitor.
Exclusive or open, every agreement carries a type, a term and a fee. RealtOS tracks the whole lifecycle, warns you before each one expires, and drops the renewal onto the right agent's list. Nothing slips because someone forgot a date.
- Expiry warnings with runway
- Fees and exclusivity at a glance
- One thread to closing
Both sides of a transaction, start to close.
A property deal is long, two-sided and full of stages a B2B sales CRM has never heard of. RealtOS models it properly, flags deals that stall, and keeps one continuous thread from listing agreement to matching to showing to commission.
- Buyer and seller sides
- Stuck-deal alerts
- Forecast you can trust
Qualifying
$1.9M
Maple Heights
$624k
Cedar Park
$480k
Offer
$1.2M
Highland Park
$1.2M
Under contract
$720k
Riverside condo
$720k
Active listings
34
Offer rate
22%
Fees pipeline
$318k
The numbers you rebuild by hand, already made.
Active listings, offer rate, fees in the pipeline and booked, by agent and by branch. Commissions and splits track as deals close, so the figures for the Monday meeting are already there, and traceable back to the record they came from.
- By agent and branch
- Lead-source ROI
- Traceable, exportable
One place for the whole agency, not another tool to keep in sync.
Everything an agency runs on, in a single system where the records already know about each other. Every piece has a page of its own.
Run the day
Win the deal
From a one-person agency to a multinational network.
The same system, sized to how you work. It never forces a solo agent through enterprise complexity, and never leaves a large group short.
A generic CRM will never understand a listing agreement.
Salesforce and HubSpot were built for B2B sales pipelines. Bending one into real estate means months of configuration and a tool your agents still won't open. Spreadsheets lose the thread the moment you hire a second agent. RealtOS starts where they stop.
- No concept of listings, mandates or showings
- No buyer-to-listing matching
- Data entry your agents refuse to do
- Per-seat pricing and long lock-in
- Built for a desk, not the car
Built for agents, and it shows
How agencies of different sizes run their day on RealtOS. These are early-access voices, representative of the agents we build for.
“I used to keep buyers in my head and listings in a spreadsheet. Now I list a property and RealtOS tells me who to call before I’ve finished the photos. I’ve closed two deals this quarter purely off the match list.”
“The Today screen is the thing. My four agents open the app and there’s a ranked list waiting. Nobody asks ‘what should I do first’ anymore, and leads stopped going cold over the weekend.”
“We came off a generic sales CRM that never understood a mandate or a viewing. Onboarding a new agent used to take two weeks. With RealtOS they’re productive on day one because the workflow is the product.”
The difference between filing your deals and making them.
Built for property, not bent into shape
Mandates, matching, showings, fees. The way agencies work is in the product, not forced onto a generic sales CRM that has never heard of an exclusive listing.
Fast, and genuinely nice to use
Agents open it because it is quick and clear, not because they are told to. Same app on the desk and on the phone between showings.
You talk to the people who build it
Not a ticket queue. A sensible request becomes a shipped feature, not a line item on a roadmap you never see.
Priced per agent, from $29 a month.
Every plan starts with a 14-day trial. No card, no lock-in.
See it find a buyer on your own listings.
Fifteen minutes, on your data. We add a property, watch the buyers line up, and talk about your agency. Or open the demo now and click around, nothing to install.